Privacy Policy

We, Automotive Artificial Intelligence (AAI) GmbH, want you to be familiar with how we collect, use and disclose personal information (i.e. information that identifies you as an individual) on our website. This Policy tells you what your rights are according to the personal data you provide us.

Automotive Artificial Intelligence (AAI) GmbH is the responsible party

Automotive Artificial Intelligence (AAI) GmbH (Salzufer 14a, 10587 Berlin, commercial registry: Munich HRB 231934, director Intakhab Mehboob Khan) is responsible for the processing of private data.

What are personal data?

Personal data is any information, which refers to an identified or identifiable natural person. This is therefore all data, which identify you as an individual or make identifiable. For example, name, postal address, telephone number, e-mail address.

How do we use personal data and what are our legal justifications?

To make our products and services available to you

We use your personal data to provide you with the information, products and services that you request and to communicate with you regarding those services and respond to your questions and comments. As well we need personal data for our application process. We refer on our contractual arrangements with you on which we collect and process your personal data when you contact us. Alternatively, in some cases, we refer on our legitimate interests as a business (for example, to assess application). Where we refer on our legitimate interests, we will always make sure that we balance these interests against your rights.

For administrative and internal business purposes

We may use your personal data for our internal business purposes, such as improving our services and products. We may also use your data to monitor the use of our website and ensure that our website is presented in the most effective and relevant manner for you and your device.

We process your data in accordance of following principles (defined in Art. 5 GDPR)
  • lawfulness, transparency: need of consent, purpose, public interest, protection of life & health
  • purpose: need of specified, explicit & legitimate purposes
  • accuracy: need of accuracy, truth & up to date
  • minimisation: process data adequate, limit data in relation to the purpose
  • integrity, confidentiality: ensure security of personal data
  • storage limitation: ensure safe storage → no identification possible & limit storage time
The use of the entered personal data based on the EU General Data Protection Regulation (GDPR):
  • If necessary for the processing of personal data, we will obtain your consent pursuant to Art. 6 Para. 1 lit. a.
  • If the processing of your personal data serves to fulfil a contract, in which you participate as a contractual party, Art. 6 Para. 1 lit. b GDPR is the legal basis. This shall also apply to processing activities, which are necessary for the execution of pre-contractual measures.
  • If we process your personal data in order to fulfil a legal obligation, this is based on Art. 6 Para. 1 lit. c GDPR.

Here you can read the entire text of the GDPR law.

Who do we share your personal data with?

We will never sell any of your personal data to a third party. In order for us to provide our services to you, we share your personal data with our trusted third-party service providers or our company partners. Whenever we share your personal data, we put safeguards in place which require these organisations to keep your data safe and to ensure that they do not use your personal data for their own purposes.

Group companies

We may share the personal data we collect with other organisations in the AAI GmbH (we also have an office located in Islamabad, Pakistan). We will do this in order to fulfil our contractual obligations to you, or because it is in our legitimate interests to do so.

Transfer of your personal data outside the EEA

We may need to transfer your personal data outside of the European Economic Area (EEA) for example to our Office in Islamabad, Pakistan, and we will share some information with third-party services (e.g. Lever (USA)) in the following circumstances:

  • Where you have requested a service, which is fulfilled by one of our group companies which sit outside of the EEA or
  • Where we work with a supplier which processes some of its personal data outside of the EEA.

These countries may not have the same data protection laws as the UK and the EEA and so your personal data may not be subject to the same protections. However, in such cases, we will make sure that any transfer of your personal data to countries outside the EEA is subject to appropriate safeguards as if it were being processed inside the EEA and under the guiding principles set out in this privacy policy.

Integration of the service of third parties

We work with carefully selected third parties, such as our customer database hosting provider, marketing agencies and advertising partners who assist us in providing you with a positive customer experience. We work with these third parties to place relevant content for you on our website, other websites, online media channels and apps. In order to do this, we use pixels and cookies.

Cookie Policy

Why and how we are using cookies on our website?

AAI and our third-party providers record details in relation to your person by using cookies on this website.

With the first access to our website an easily perceivable so-called “cookie banner” will appear. With the first access you have the possibility to approve or refuse the use of cookies in the “cookie banner”. Please note that the “cookie banner” will no longer be displayed – not with a repeated visit to the website either -, as soon as you have approved the use of cookies. You can of course deactivate cookies again anytime as requested.

By reading this Policy you will understand what type of cookies we use, the information we collect and how we use them. Furthermore, we explain how to adjust the cookie set-up.

If you have any further question regarding our Cookie Policy or data protection topics do not hesitate to contact us.

Data protection officer: Jastine Burkhardt, media@automotive-ai.com , +49 30 39817692.

What are cookies?

Cookies are little text files which are stored on the browser or hard drive of your computer or mobile device when you visit a webpage or application. Cookies work to make your experience browsing our site as smooth as possible and they remember your preferences, so you don’t have to insert your details again and again.

Cookies can be stored for varying lengths of time on your browser or device. There are two main types of Cookies:

  • Session cookies (transient cookies) are erased when you close the Web browser. The session cookie is stored in temporary memory and is not retained after the browser is closed. Session cookies do not collect information from your computer. They typically will store information in the form of a session identification that does not personally identify the user.
  • Persistent cookies (permanent cookies) are stored on your hard drive until it expires or until you delete the cookie. Persistent cookies are used to collect identifying information about the user (e.g. web surfing behaviour or preferences)
Which cookies are used on this website?
  • Essentials: Essential cookies help to make the website usable by enabling basic functions such as page navigation and access to secure areas of the website, display the correct page for the device you are using, remember your preferred language settings. Without these cookies some parts of our site won’t work as they should. (e.g. Content; NID; SID; SSID; ...)
  • Performance & Statistics: Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously and collect information of any issues encountered. These cookies do not identify you as a person (e.g. _ga; _gat; _gid; ...)
  • Marketing: Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third-party advertisers. (e.g. GPS; IDE; test_cookie; _ga; _gat; ...)
  • Third-Party: Based on the type of cookies used by the relevant third-party, the information these cookies collect may include personal data. (e.g. Google Analytics; YouTube Videos; Lever, Inc.)
Which Third-Party Cookies are implemented?

The use of Google Analytics on our Website

On our website we use Google Analytics, a web analysis service of Google Inc. (“Google”).

Google Analytics uses “cookies”, which enable an analysis on how you use the website. The information generated by the cookie regarding your use of this website is as a rule transmitted to a server of Google in the USA and is stored there. In the event of the activation of the IP anonymization on this website, your IP address is however abbreviated previously by Google within member states of the European Union or in other contracting states of the Treaty on the European Economic Area. Your full IP address will not be transmitted to a server of Google in the USA. By order of the operator of this website Google will use this information to evaluate your use of the website in order to compile reports on the website-activities and in order to provider further services associated with the website use and the internet use towards the website operator.

The IP address transmitted by your browser within the scope of Google Analytics is not aggregated with other data of Google.

We use Google Analytics to analyse the use of our website and to be able to improve it regularly. Through the gained statistics we can improve our range of offers and design it more interesting for you. For the exceptional cases, in which personal data is transferred to the USA, Google has submitted itself to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

How can the use of Google Analytics be prevented, and which consequences will this have?

You can prevent the storage of the cookies by adjusting the setting of your browser software (we would like to point out that in this case you may not be able to use all functions of this website in full). In addition you can prevent the entry of the data generated by the cookie and which refer to your use of the website (incl. your IP address) to Google as well as the processing of these data by Google by downloading and installing the browser plugin available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

This website uses Google Analytics with the extension “_anonymize IP)”. This way IP addresses will be abbreviated for further use, this way there’s no possibility to make a reference to a person.

The legal basis for the use of Google Analytics is Art. 6 Para. 1 S.1 lit. f GDPR.

You can find further information here:

Information of the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Conditions of use: http://www.google.com/analytics/terms/de.html,

Overview regarding data protection: http://www.google.com/intl/de/analytics/learn/privacy.html,

as well as the privacy statement: http://www.google.de/intl/de/policies/privacy.

How we integrate YouTube (Videos)

We have integrated YouTube videos into our online offer, which are stored on http://www.YouTube.com (YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA; represented by Google) and can be played back directly from our website. These are all integrated in the “extended data protection mode”, i.e. that no data about you as user are transmitted to YouTube if you do not play the videos back. Only when you play the video the data previously stated under plugins will be transmitted. If you are logged in as a member of YouTube, it is possible to assign this data to your private account. You can avoid this by logging out. YouTube’s privacy policy, as well as the setting possibilities to protect your private information you can read here: https://policies.google.com/privacy?hl=en.

Why we are using cookies and how to change the cookie settings?

We use cookies to enhance your browsing experience.

The cookies are saved on your hard drive and transferred to our server. You can configure the data and information processing from cookies by yourself. Within your browser you can choose whether you wish to accept cookies or not. Different browsers make different controls available to you. Generally, your browser will offer you the choice to accept, refuse or delete cookies at any times, or those from providers that website owners use i.e. third-party cookies (e.g. Google Analytics), or those from specific websites. Each browser’s website should contain instructions on how you can do this.

For further information please refer to: https://www.aboutcookies.org/how-to-delete-cookies/

In the present connection we would like to point out that you cannot use all our functions if you reject the use of cookies. Furthermore, we recommend deleting cookies from the browser history regularly.

How we cooporate with Lever Inc. (application)

We use Lever Inc.’s software for application processing (989 Market Street, #500, San Francisco, CA 94103, “Lever”). We ensure the adequacy of data transfer to the USA, a third country, by agreeing standardized EU contractual clauses with Lever. The legal basis for this data collection is Section 26 BDSG 2018.

Your personal application data will only be collected, stored, processed and used for purposes in connection with your interest in current or future employment with us and the actual processing of your application. Your online application will only be processed and handled by the relevant contact people in our company. All employees entrusted with data processing are obliged to maintain the confidentiality of your data. Find here our Data Protection Declaration for applicants and in the following further information how Lever supports GDPR compliance: https://help.lever.co/hc/en-us/sections/360001119572-General-Data-Protection-Regulation.

Contact and Support forms

By clicking the „Send“ button on the Contact and Support Forms, you give your content to our processing and storing of the information you’ve entered. All your private data we process just for the purpose of responding to your request. We process the data based on the consent in accordance of Art. 6 Para. 1 (a) GDPR). Your data will be encrypted and transferred to our E-Mail (info@automotive-ai.com). Further we ensure the security of your data regarding the principle of integrity and confidentiality (Art. 5 GDPR). We will erase such data as soon as it is no longer needed for its intended purpose.

You may, at any time, revoke your consent. Please send an E-Mail to media@automotive-ai.com with the information that you wish to withdraw your consent. No special wording needed. This revocation has no effect on the legality of data processing activities carried out prior to the revocation.

Survey forms

The same affects our Surveys. When you fill out the survey and click the “Send” button, you will agree that we process your given data. We will process your information in accordance to our Privacy Policy, based on the consent (Art. 6 Para. 1 (a) GDPR). We are doing those surveys to get a Feedback to our AAI products and provided services, that we can improve our offer regulary. Your data will be encrypted and transferred to our E-Mail (info@automotive-ai.com). Further we ensure the security of your data regarding the principle of integrity and confidentiality (Art. 5 GDPR). We will store the data until the research period ends, but not longer than 3 month. Within this time we delete your personal data.

You may, at any time, revoke your consent. Please send an E-Mail to media@automotive-ai.com with the information that you wish to withdraw your consent. No special wording needed. This revocation has no effect on the legality of data processing activities carried out prior to the revocation.

Newsletter subscription

By subscribing to our Newsletter, you allow us to process your given data. To provide you with new product releases and updates, inform you about upcoming events and the latest AAI news, it is imperative that we store personal data. We process the data based on the consent in accordance of Art. 6 Para. 1 (a) GDPR). Your data will be encrypted and transferred to our E-Mail (info@automotive-ai.com). Further we ensure the security of your data regarding the principle of integrity and confidentiality (Art. 5 GDPR). We will store your data until you cancel your subscription.

You may, at any time, revoke your consent and cancel the Newsletter subscription. Please send an E-Mail to info@automotive-ai.com with the information that you wish to cancel the subscription. No special wording needed. We will delete the personal information immediately. This revocation has no effect on the legality of data processing activities carried out prior to the cancellation.

MailChimp

This website uses the services of MailChimp to send out its newsletters. The provider is the Rocket Science Group LLC, 675 Ponce De LeonAve NE, Suite 5000, Atlanta, GA 30308, USA.

Among other things, MailChimp is a service that can be deployed to organise and analyse the sending of newsletters. Whenever you enter data for the purpose of subscribing to a newsletter (e.g. your e-mail address), the information is stored on MailChimp servers in the United States. MailChimp is in possession of a certification that is in compliance with the „EU-US-Privacy-Shield.“ The „Privacy-Shield“ is a compactbetween the European Union (EU) and the United States of America (USA) that aims to warrant the compliance with European data protection standards in the United States.

With the assistance of the MailChimp tool, we can analyse the performance of our newsletter campaigns. If you open an e-mail that has been sent through the MailChimp tool, a file that has been integrated into the E-mail (a so-called web-beacon) connects to MailChimp’s servers in the United States. As a result, it can be determined whether a newsletter message has been opened and which links the recipient possibly clicked on. Technical informationis also recorded at that time (e.g. the time of access, the IP address, type of browser and operating system). This information can not be allocated to there spective newsletter recipient. Their sole purpose is the performance of statistical analyses of newsletter campaigns. The results of such analyses can be used to tailor future newsletters to the interests of their recipients more effectively.

If you do not want to permit an analysis by MailChimp, you must unsubscribe from the newsletter.

The data is processed based on your consent (Art. 6 Sect. 1 lit.a GDPR).  You may revoke any consent you have given at any time by unsubscribing from the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation.

The data deposited with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored for other purposes with us remain unaffected.

For more details, please consult the Data Privacy Policies of MailChimp at: https://mailchimp.com/legal/terms/.

How long we will store your data?

In broad terms, we will only retain your personal data for as long as is necessary for the purposes described in this Privacy Policy. This means that the retention periods will vary according to the type of the data and the purpose.
In some cases, the law specifies the retention of personal data (e.g. for tax or commercial law). The data will be stored only for the legal purpose and not used otherwise. After expiry of the legal retention period, we delete the data in accordance with the GDPR.

Security

In order to guarantee the protection of the personal data controlled by us, we take all organizational, technical and administration-related measures to a reasonable extent. Unfortunately, no 100% security can be guaranteed for data transmissions via the internet or for data storage systems. Please do not send us any confidential information by e-mail. If you have cause to assume that your interaction with us is no longer secured, you must inform us without delay by contacting us using the contact information on the website (please note that if you contact us by normal post the processing of your problem by us may be delayed).

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as inquiries you submit to us, this website uses an SSL encryption programme (GoGet SSL, part of EnVers Group Ltd, located in Latvia, EU). You can recognise an encrypted connection by checking whether the address line of the browser switches from „http://“ to „https://“ and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Your rights

You have several rights relating to your personal information and what happens to them. You are entitled to (according to the GDPR):

Right of information, correction and deletion

You have the right to get information about your stored personal data, their origin, the recipients and the purpose of the data processing (Art. 15 GDPR). Furthermore, you have the right to correct (Art. 16 GDPR) and to delete (Art. 17 GDPR) this information.

Right to get copies of your processed data

You have the right to find out if an organisation is using or storing your personal data. This is called “right of access”. You can exercise this right by asking for a copy of the data, which is commonly known as making a “subject access request”. (Art. 15 Para 3 GDPR)

Right to limitation of processing

If the legal requirements are met, you can demand that the processing be restricted (regarding Art. 18 GDPR).

Right to data transfer

You have the right to receive the data that you have provided to us in a structured and machine-readable format as long the requirements of Art. 20 GDPR are met.

Right to object to the use of your data

You have the right to file an objection against the processing of your personal data anytime.

We will no longer process the personal data relating to you, unless we can proof essential reasons for the processing, which outweigh your interests, or the processing serves the assertion, exercising or defence against legal claims. (based on Art. 21 GDPR)

If the processing of your data is based on your consent, you have the right to revoke this at any time and with effect for the future. We will delete your data unless there is a legal storage or retention period. In this case, the data will be blocked unless there is a legal basis for the data processing.

Right to lodge a complaint at a supervisory authority

You are entitled to the right to lodge a complaint at a supervisory authority, if you consider that the processing of the personal data relating to you contravene the GDPR (Art. 77 GDPR, in conjunction with §19 BDGS).

The supervisory authority, at which the complaint was lodged, will inform the complainant about the status and the results of the complaint including the possibility of a legal remedy in court.

The responsible authority would be:
Berliner Beauftragte für Datenschutz & Informationsfreiheit, https://www.datenschutz-berlin.de/.

The following link http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679&rid=1 leads you directly to the text of the GDPR law.

You have questions? Contact information of the data protection officer

Our data protection officer can be reached via mail (media@automotive-ai.com) or phone (+49 30 39817692). Should you have any questions relating to this Privacy Policy please contact us by e-mail under the following address info@automotive-ai.com.

We reserve the right to replenish this Website Privacy Policy in the future. That’s why you should check the Privacy Policy regularly when you visit our website.


The Privacy Policy was last updated on 19.08.2019.