Data Protection Declaration for applicants

Thanks for your interest in our company and the position advertised by us. The protection of your personal data is of great importance to us. We would therefore like to inform you hereafter how we acquire, process and use your data within the scope of the application process, as per the applicable data protection regulations.

This Data Protection Declaration applies to the recruiting process of AAI and the career website.  

The Declaration also applies to the following company:

Address

Automotive Artificial Intelligence (AAI) GmbH
Salzufer 14a, Aufgang D
10587 Berlin – Germany

Contact

info@automotive-ai.com
+49 30 39817692

Registered Office: Salzufer 14a, 10587 Berlin

Local Court: Amtsgericht München HRB 231934
VAT ID: DE311162596
Managing Director: Intakhab Khan

Contact Data Protection Officer

media@automotive-ai.com

+49 174 2160443


Please read the following information carefully. By checking the box next to your consent to the Data Protection Declaration for applicants on your application form, you agree to the collection, processing and use of your personal data by ourcompany as described here.

If you do not agree to the aforementioned declaration, it is unfortunately not possiblefor you to apply to us electronically via this career site.

What information do we collect about you?

Data collecting directly from you:

During the application process, we process person-related data.  The categories of personal data processed include, in particular:

  • Your identifiers: first name, surname, name affixes, date of birth, signature
  • Application/ profession and education information: CV, job history, degrees, certificates
  • Contact data: private address, telephone number, Email address
  • Protected information: data you submit voluntarily to us and which gives us the possibility for diversity monitoring (e.g. application picture, gender, ethnicity, disabilities)

Data collecting from other sources:

In addition, we may also process career-related information made publicly available by you or other sources, such as:

  • Profession and education information: job and education history obtained from publicly available registers or databases, former employers &/or educational institutions (as allowed by applicable laws)
  • Publicly available information: from professional social media networks or websites, including information you voluntarily submit (e.g. when applying through LinkedIn, such as contact data, career path, network incl. contacts, media content such as photos, articles, links to portfolios, activities from the platform such as comments, approvals, shared content)

Automated Data collection:

Softgarden may collect files for operation and maintenance purposes that record the interaction taking place via this system (system logs), or use other personal data (e.g. IP address) for this purpose.

When you access our career website, your Internet browser automatically transmits data for technical reasons. The following data is stored separately from other data that you may transmit:

  • Date and time of access
  • Type and version of browser
  • Used operating system
  • Amount of send data
  • IP address

This data is processed exclusively for technical reasons and for the purpose of providing the software. This data cannot be assigned to a person. The legal basis is Art. 6 para. 1 p. 1 lit. f DSGVO.


How & why we use your information?

The personal information that AAI GmbH collects from you and that you provide to AAI GmbH as part of the application process is processed by a German-based recruiting tool called softgarden e-Recruiting GmbH. Softgarden processes the data on behalf of AAI and always acts according to instructions agreed in a DPA. Find here the Data Protection Declaration from softgarden: https://softgarden.com/de/unternehmen/datenschutz-webseite/.

As an alternative we offer the application via our HR-Email: hr@automotive-ai.com. Please pay attention that you do not send applications to our general Email address, but always to the contact person named in each case or to our Email address set up specifically for applications. 

Purpose of data collection

We process your personal data in compliance with the EU general Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and all other applicable laws.

The collection and processing of your personal application data is performed solely for the purpose of filling positions within our company. Therefore, the legal basis for the processing is the contractual relationship and its preparation, Art. 6 (1) b) GDPR, §26 Para.1 BDSG.


In the search for potential candidates and new employees for our company, if we use data from your user profile on publicly accessible professional or expert platforms and networks, we do this based on our justifiable interest in accordance with Art. 6 (1) f) GDPR in finding a suitable candidate. If we retain your application data for a future position in our company after the completion of the application process, this is based solely on your express permission in accordance with Art. 6 (1) a) GDPR.

 

Do we forward or disclose your data?

Generally, your data is forwarded only to those company departments responsible for the specific application process, such as the Human Resources and Finance department as well as the respective department in which the position is to be filled. Your application data is on principle not forwarded to any third parties beyond this.

On principle, your data is not transferred to countries outside the EU (so-called “third countries”). However, we use an international provider for our Emails, calendars, and documents and for the recruiting tool which implemented and follow suitable standards in order to guarantee a homogeneous data protection level.

 

How we protect your data?

We use a combination of reasonable physical, administrative, and technological measures to protect your data from unauthorized access or malicious actions.

The access to your personal data is restricted to those employees, contractors, and agents who need to know this data to perform their assigned functions and develop or improve our products and services.

Further information about your rights and how AAI processes personal data please read the Privacy Policy.

 

What about your right to notification, retraction, correction, and deletion of your data?

In accordance with the statutory requirements, you have the right, at any time and with effect for the future, to retract the permission you have granted to us. You also have the right to notification, correction, objection, deletion, or restriction of the processing of your data that we have stored, as well as a right to data transferability. To exercise the aforementioned rights, or other rights pertaining to data protection, please contact us with proof of your identity at:

Automotive Artificial Intelligence (AAI) GmbH

Salzufer 14a, Aufgang D

10587 Berlin – Germany

E-mail: media@automotive-ai.com

Automated decisions about you

We do not make recruiting decisions based solely on automated decision-making or profiling (as defined within the EU General Data Protection Regulation). During the application process it could be possible that you have to carry out a coding test, evaluated by an application. This result is used together with the interview impressions for the final decision. In the case that we choose to rely solely on automated decision-making and that could have a significant impact on you, or you could be subject to profiling, we will apply the appropriate safeguards as may be required by applicable laws.

 

Do you have a right to appeal?

According to Art. 77 GDPR, you have the right to submit an appeal to a supervisory authority if you are of the opinion that the processing of your person-related data at Automotive Artificial Intelligence (AAI) GmbH is unlawful. The responsible supervisory authority for our company is:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
(Berlin Commissioner for Data Protection and Freedom of Information)

Friedrichstr. 219 / visitors' entrance: Puttkamerstr. 16 – 18(5th floor), 10969 Berlin

Tel.: +49 30 13889-0

Fax: +49 302155050

E-mail: mailbox@datenschutz-berlin.de

 

What is the retention period for application data?

On principle, we delete your personal application data three months after the completion of the application process. This does not apply if statutory provisions oppose a deletion, if continued storage is required for evidence purposes, or if you have expressly agreed to a longer storage period.

Is AAI allowed to store your data for future job offers?

Should we not be able to offer you a job at the present time but nevertheless find your profile sufficiently promising to consider your application for future job offers, we will store your personal application data for 6 months if you expressly agree to this storage and usage. We are only allowed to keep your data with your voluntary and written confirmation.

How do we use cookies?

Cookies are used as part of your online application. Cookies are small text files that are sent from our web server to your PC. We may use “session ID cookies” to enable certain features of our service, to better understand how you interact with the service and to monitor aggregate usage and web traffic routing on the service. For more information on how AAI uses Cookies and similar technologies, please see our Privacy Policy.

 

You have further question?

Feel free to contact any time our data protection officer via Email (media@automotive-ai.com) or phone (+49 174 2160443).

 

Changes to the Data Protection Declaration forapplicants

We may modify or update this Data Protection Declaration for applicants from time to time. If we make a significant change to this candidate privacy statement, we will notify you of the change.

Last updated on 02/06/2021.